Online check-in for rural accommodation: get the paperwork done early and save time

What online check-in is and how iButlers transforms it

Online check-in allows guests to complete their registration before arriving at your property, saving you time, travel and statutory paperwork. iButlers automates the process so you can focus on delivering an exceptional experience.

Key benefits:

Save time

• Guests have already completed their registration when they arrive, so there is no paperwork to fill in at reception. This gets them into the property faster and frees you up for other tasks.
• iButlers lets you prepare the guest registration form required by law, and automatically submits it to the relevant authorities (SES Hospedajes, Mossos (Catalonia), Turespazo (Galicia), etc.).

Secure identity verification

• Your guests complete the form with all the required details (name, DNI/passport, digital signature, etc.), and the system automatically checks the information.

Hassle-free legal compliance

• iButlers sends guest reports to official platforms such as SES Hospedajes, Mossos d’Esquadra or Turespazo (Galicia) on the arrival date.
• The information is stored securely for three years, in compliance with Royal Decree 933/2021.

Smart integrations

• It integrates with electronic locks (such as NUKI, TTLock…) to generate codes or digital keys that let guests access the accommodation without physical contact.
• Compatible with PMS, channel managers and other commonly used platforms to sync bookings and simplify management.

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How it works step by step with iButlers

1. Automatic synchronisation
   iButlers detects your bookings and generates a unique link for each guest.
2. Quick and easy digital registration
   The guest clicks the link and completes the form, including their details and signature, on any device in under 1 minute, with no app or passwords needed.
3. Submission to the authorities and secure storage
   The data is sent automatically to the relevant official system. If there is an issue, we notify you; otherwise, there are no further steps to take.
4. Smart access to your accommodation
   If you have compatible electronic locks, a code is generated or a digital key is enabled so the guest can enter without contact.

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Benefits for you and your guests

For you as an owner or manager:

• You only need to verify the information
• Eliminate manual paperwork and travel, making better use of your time and resources.
• Reduce errors and ensure automated legal compliance.
• Manage multiple properties and bookings without complications.

For guests:

• Quick, convenient registration before arrival.
• Contactless access and greater independence.
• A smoother, more professional and more personalised experience.

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