In-person check-in, now easier and faster
ℹ How data is collected under Royal Decree 933/2021
According to the AEPD, to comply with Royal Decree 933/2021 (Annex I, sections A.3, A.4, B.3 and B.4), accommodation providers may use a form that collects only the required data. This form can be completed online or in person.
- In-person data collection: simply check visually that the details match the identity document presented.
- Online data collection without in-person assistance: you can use digital certificates, verification using payment method details, or security codes sent to the guest’s phone or email.
- The operator may use other valid procedures, provided they comply with the GDPR.
- NEVER request or store a copy of the identity document.
🔒 Comply with the LOPD and GDPR: protect your guests' data
Paper gets lost, deteriorates and is more likely to fall into the wrong hands. With a digital workflow such as iButlers you reduce risks and comply with the regulations: you obtain informed consent, explain how the data is used and guarantee its security and confidentiality.
- Purpose limitation: use the data only for check-in and to meet legal obligations.
- Data minimisation: collect only what is strictly necessary.
- Accuracy: correct, up-to-date information.
- Limited retention: keep them only for the period required by law.
Tip: replace paper forms with verified digital records. They are more secure, traceable and compliant with current regulations.
🏨 In-person check-in with iButlers: fast, secure and hassle-free
Every second counts, which is why, with iButlers, we have designed an in-person check-in solution that combines speed, accuracy and security to give both guests and hosts the best experience.
⏱ Register guests in seconds
Forget slow, tedious processes. With our system, guests can enter their details before arrival, so that, at check-in, you only need to verify them. This reduces waiting times and makes reception work more efficient.
💡 Tired of guest registration? Did you know you can automate data collection and submission to the authorities?
With iButlers, you manage the entire process securely, legally and without hassle.
✨ Fast, accurate scanning
With smart data capture, simply present the document and the fields are filled in automatically, without typing or hassle.
🧾 Error-free data
Errors caused by handwriting are eliminated, as the information is transferred in a clear format, ready for the guest registration form.
📤 Automatic submission
Comply with regulations effortlessly: iButlers automatically generates and sends guest registration forms to the authorities on time.
📱 Everything from your mobile
Works on a smartphone or tablet, with no additional hardware required. You only need the iButlers app to get started.
🔍 Quick, secure scanning
If a guest has not filled in their details in advance, reading the information from the document is a process that takes seconds.
📌 Our app automatically captures information from the MRZ area (Machine Readable Zone), a coded strip on the back of DNI cards and at the front of passports.
Guaranteed privacy: no copy of the full document is stored, only the data needed for registration.
📂 Key iButlers features
- 📂 Dashboard – View all your documents and bookings in one place.
- 📱 Mobile app – Manage registrations through the app, available for iOS and Android.
- 💻 Works across devices – Carry out OCR registrations from several devices at once.
- 🧾 Guest registration forms – Automatically generate and submit reports to the authorities.
- 🔍 In-person check-in – OCR scanning to capture data and send it automatically.
- 🆔 How to scan – DNI: back. Passport: front. Scan in good lighting.
- ✍️ Digital signature – Option to sign directly on the device.
- 🌐 Accepted documents – DNI identity cards and passports with an MRZ (not driving licences or older documents).
- 📄 MRZ capture – Only the necessary data, in compliance with current legislation.
📬 Automatic regulatory compliance
iButlers sends guest reports automatically to the authorities on each check-in day, in accordance with current legislation, without you having to do it manually.
🚀 Transform your in-person check-in process today
Sign up now and discover how iButlers can make your life easier.
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